Acupuncture New Zealand | Moving to Xero with us; a successful remedy for accounting woes

Acupuncture New Zealand has ‘come home’ to the Moore Stephens Markhams fold, with a move onto the Xero cloud based platform one of the key benefits gained.

Formerly New Zealand Register of Acupuncturists, the organisation is the longest established and largest professional body representing traditionally trained practitioners of acupuncture and Chinese herbal medicine in New Zealand.

Now in its 40th year, the organisation was previously with the Group’s Auckland firm but with its two-person admin office and own building in Kilbirnie, the decision was made in 2013, to move to a Wellington-based accountant. Then on finding Moore Stephens Markhams had an office in Wellington, the organisation elected to move back into the fold.

At the same time as looking to move south, it was agreed that the financial system should be moved to Xero. Moore Stephens Markhams Wellington measured up on this score also.

Director Abbey Warner has been working with Acupuncture New Zealand’s registrar Lesley Haiselden to convert the data from the previous software onto Xero, and has since been onsite and at the end of the phone to answer questions and find solutions to the various idiosyncrasies the 600-member organisation has within its financial system.

“Abbey has phoned in unprompted to see how things are going and it’s comforting to know the support is there if we need it,” says Lesley. “We attended a Xero workshop that Markhams ran with the ANZ Bank and we’d be keen to attend a more advanced workshop if they have one.”

Acupuncture NZ president, Angie Harding, who has her own practice in Christchurch, says the reports presented through Xero were “a lot clearer and easier to read” and, given that the organisation’s treasurer of around 20 years had recently retired, was pleased the transfer had been completed smoothly.

Also pleased is the auditor responsible for auditing the not-for-profit’s books. “There were absolutely no issues; she had no complaints and there was no need to go back and ask for more work to be done,” says a relieved Lesley.

Acupuncture NZ is the regulating body for its members to ensure practitioners meet the highest standard of education, professional conduct and practice. All members are bound by Rules and Code of Professional Ethics and are required to complete ongoing professional education to maintain their annual practising certificate. The information is maintained by Lesley and her assistant registrar, Brandy.

Members, located in practices throughout New Zealand, have completed the equivalent of four years’ full-time training in either New Zealand or overseas and have been recognised as ACC treatment providers since 1990; the organisation’s professionalism helps to safeguard this status. Anyone who has been injured in an accident and has an ACC claim raised, may choose to have acupuncture treatment to assist with their recovery.

In addition to practising acupuncture, many members are also experienced in Chinese herbal medicine and may combine both modalities in their daily practice. The organisation has strong affiliations with acupuncture associations around the world along with Chinese medicine societies.

For Angie Harding, the fact that the transition to Markhams and a more effective accounting software platform has fallen into place, is heartening. Acupuncture NZ is aiming to gain registration under the Health Practitioners Competency Assurance Act, and knowing that the financial ‘house is in order’ is reassuring.

“There’s going to be the inevitable associated costs involved in this process, and it’s good to know that we’ll be able to track and report our finances in real time.